10 Best AI Note Taking Tools in 2025
The demand for AI-powered tools for note-taking, transcription, and meeting management has skyrocketed. This may stem from the classic mantra, “work smart, not hard,” or simply from the realization that spending energy on tasks that automation can handle with precision is no longer appealing.
Whatever the motivation, AI meeting assistants not only save time but also guarantee accurate capture of every detail. Whether you’re part of a hybrid or fully remote team, these tools help you stay organized and ensure no action items slip through the cracks.
This article explores the best AI note-taking tools of 2025, highlighting their key features, advantages, and how they can enhance your organization and productivity. Whether you're a student, a busy professional, or a researcher, these tools can simplify your workflow and improve efficiency.
Otter.ai
Acta.ai
Fireflies.ai
Sembly AI
Krisp.ai
Notta
Sonix
Evernote
Notion
Grain
Top 10 AI Note Takers and Meeting Assistants in 2025
Otter.ai
Otter.ai is one of the most popular AI meeting assistants, widely known for its high-accuracy transcription services. It integrates with platforms like Zoom, Google Meet, and Microsoft Teams to deliver real-time transcription, which can be edited live during meetings. Otter.ai is great for users who need fast, searchable transcriptions across different meetings.
Acta.ai
Acta Agent is most popular and emerging AI meeting Agent
Acta.AI's features—transcription, summarization, and action point tracking, key points discussed, Chat with meeting conversations, Consolidation conversations from multiple meetings,compatible with Zoom, Googlemeet , MSTeams and Confluence/JIRA/Salesforce Integrations.
The Vision of Acta: More Than Meeting Minutes
Acta’s mission goes far beyond capturing meeting minutes. While many players in the market focus solely on automating note-taking, Acta envisions a future where AI tools don’t just document conversations—they amplify productivity, collaboration, and provide unparalleled insights.
Acta.ai unique value lies in its ability to consolidate and contextualize multiple meetings into a single narrative. Imagine an annual appraisal cycle: instead of sifting through countless emails, meeting notes, and project updates, Acta brings everything together. It identifies:
- Who achieved what milestones,
- The success stories worth celebrating, and
- The lessons learned that can shape future strategies.
This feature isn’t just a convenience—it’s a transformative tool for organizations aiming to streamline processes, enhance accountability, and drive continuous improvement.
Acta’s Unique Selling Proposition (USP)
At its core, Acta is about context. Whether it’s an individual contributor or an entire team, Acta ensures that users gain a comprehensive perspective of their journey. It seamlessly integrates data from disparate meetings to provide actionable insights, helping organizations not just document their past but strategically shape their future.
Fireflies.ai
Fireflies.ai is a powerful AI note taker tool designed to do a few different things. On the whole, it assists teams by automatically recording and summarizing meetings across multiple platforms, as well as providing transcription. It’s known for its easy-to-use interface and ability to integrate cleanly and simply into team workflows, making post-meeting collaboration straightforward.
Sembly AI
Sembly AI is an AI-powered meeting assistant that focuses on capturing insights from meetings. This tool goes beyond transcription, delivering actionable insights and analysis that can help teams make better decisions and track tasks more effectively.
Krisp.ai
Krisp.ai is a meeting assistant that focuses primarily on noise cancellation but has recently expanded its offerings to include AI-powered meeting transcription. It’s particularly useful for users who frequently join meetings in noisy environments.
Notta
Notta provides robust AI-powered note taking services with a focus on multi-language support and easy collaboration. It’s good for global teams that need real-time transcription across different languages.
Sonix
Sonix is a fast, accurate transcription service widely used by professionals in journalism, podcasting, and legal industries. Its precision, combined with in-depth search capabilities, makes it a top choice for users who need reliable transcription across various file formats.
Evernote
Evernote is a versatile note-taking app that helps users capture everything from text notes to images and documents. It leverages AI for smarter organization and search functionalities.
Notion
Notion combines note-taking, project management, and collaboration into one powerful platform. It's known for its flexibility and customizable workspace.
Grain
Grain is good for its ability to record, transcribe, and create video highlights from meetings. Ideal for remote and hybrid teams, it allows users to easily share key insights by selecting text from transcripts and generating shareable clips. Grain’s AI-powered tools focus on the most important moments.